Conditions of Hire

 

Uniting Church Australia

St Andrew’s Bacchus Marsh

 

Group………………………………………………….……………………………………………………………

Contact Person/s………………………………………………………………………………………………….

Telephone………………………………………………..Mobile…………………………………………………

Address………………………………………………..……………………………………………………………

Email…………………………………………………………………………………………………………

Nature of Event………………………………………………………………………………………………………………

Estimated Number of Attendees.(Adults)………………………………..(Children)…………………………..

 

We the above require: (Circle please)

  • St Andrews Hall,
  • St Andrew’s Hall and Kitchen
  • St Andrews Car Park

Date …………………………………………………………………………………………………………………………….

Time……………………………………………………..……………………………………………………………

From………………………..………………………………….to……………………………………………..

Please return to:

St Andrew’s Uniting Church

P.O. Box 780, Bacchus Marsh, 3340.

Telephone: (03) 5367 2543

Email: bmuc@westnet.com.au

 

Uniting Church Australia

St Andrew’s Bacchus Marsh

 

Hall Hire Fees

 

Minimum Hall Hire fee without use of kitchen (first 2 hours).                    $80.00   plus GST

Hall only fees for more than 2 hours $35 per hour plus GST.

Minimum Hall and kitchen  Hire fee ( first 2 hours)                                  $100.00 plus GST

Hall and Kitchen for more than 2 hours  $45.00 per hour plus GST

Hall/kitchen for /Funeral Wake                                                                      $110.00 plus GST

 

 

  1. a security bond of $100 will paid in advance to secure booking and will be returned to the hirer, after inspection of the facility
  • All rooms to be left clean and tidy, lights and heaters to be turned off and hall doors locked.
  • The hirer will be responsible for repair of any damage to property
  • All hire fees are to be paid within 30 days from receipt of the invoice or by agreement.
  • Minimum 24 hours notice for cancellation, otherwise full fee will be paid.
  • All persons hiring the any part of the St Andrew’s property for use other than church activities must obtain Public Liability Insurance cover for the activity.
  • A copy of your Public Liability Insurance to be submitted with this application.

We agree to abide by the rules and regulations of the Church Council. (See over for additional conditions)

Signed

……………………………………………………………………………………………………………………

 

(Sign this page and overleaf)

PO Box 780, Bacchus Marsh 3340

10 Gisborne Road, Bacchus Marsh

Telephone: (03) 5367 4543

Email: bmuc@westnet.com.au

ABN 647219072

St Andrew’s Uniting Church Bacchus Marsh 

Conditions of Hire

 1.The church may at its discretion refuse to hire any church facility.

  1. All instructions issued by Church staff are to be adhered to at all times.

3.The security bond shall be held as security against damage and cleanliness to/of the buildings, furniture or accessories, and as a guarantee for the fulfilment of the conditions herein contained.

4.If the facility is left in an unclean condition or damage is caused by the hirer, the Church retains the right to withhold part or all of the security bond towards any costs and if required, the hirer will be charged for any amount in excess of the security bond.

5.In addition, the security bond may also be forfeited to the Church should the hirer not comply with all the other conditions herewith

6.The Church shall not be liable for any injury suffered at any function, nor for any loss or damage sustained by the hirer or any person, firm or corporation entrusting to or supplying any article or thing to the hirer by reason of such article or thing being lost, damaged or stolen. The hirer hereby indemnifies the Church against any claim by any such person, firm or corporation in respect of any such claim.

  1. Where the Hall Hirer is running a children’s activity the leader or Leaders must provide a copy of a current ‘Working With Children Check’.

8.The hirer is to collect and return the key to the Church office. Arrangement for collection and return of the key is to be organised with the Church officer. Under no circumstances will the key be handed out prior to receipt of the full security bond.

9.The key is not to be given or loaned to any other party under any circumstances without the expressed permission of St Andrew’s Uniting Church, Bacchus Marsh.

10.The permissible noise levels shall comply with the relevant requirements of the Environment Protection Policy. The hirer is to ensure that use of the facilities does not cause any disturbance to the peace and quiet of the neighbourhood and shall request guests to leave the premises in a quiet and orderly manner.

11.All music must cease no later than 12 midnight and the facilities are to be cleaned and vacated by no later than 1.00 am.

  1. Safety of those using the Hall is a priority and it is important that Fire Exit are kept clear at all times.
  1. Any equipment bought onto the premises by the hirer must meet safety standards and all electrical equipment must have a current Electrical Safety Tag.

14.The hirer must take ALL rubbish away from the premises. The church rubbish bins must not be used for this purpose. Any use of the church rubbish bins will result in forfeit of the security bond.

  1. There will be NO SMOKING within 5 metres of any of the church building or children’s play area.
  1. Requests for ALCOHOL to be consumed on the premises must be approved in writing by the Church Council.
  1. There will be NO GAMBLING for financial at any function held on the premises.
  1. All private functions a responsible for ensuring that any food served meets the requirements of the St Andrews Uniting Church Food Safety Program.

19.Parking is usually available in the church grounds at most times however, it is neither a right, nor a guarantee.

20.If all the available spaces are used up, parking must be found in the street.

  1. Parking is only provided for the duration of the use of the halls or church.

We agree to abide by the rules and regulations of the Church Council.

Signed……………………………………………………………………………………………………………

(sign this page and overleaf)

 

 

Use Of Grounds for Fairs, Fetes, Markets 

All persons hiring the any part of the St Andrew’s property for use other than church activities must

(a) follow the safety instruction access and parking guidelines.

(b) obtain Public Liability Insurance cover for the activity. A copy of your Public Liability Insurance to be submitted with this application.

(c) no third party advertising is permitted

(d) no electrical products

Products

The following products are acceptable to be sold.

Food Stalls

  • Home based vendors must provide ingredient labeling and observe the St Andrews Food Safety  Program Guidelines.
  • Commercial food traders must be registered with the Moorabool Shire.
  •  BBQ all equipment must be safety checked and food prepared and served according to the St Andrews Food Safety Program Guidelines.
  • Sale of non Alcoholic drinks are permitted.
  • Second Books, Magazines, records, C.D’s, DVD’s etc can only be sold if they are not R Rated or are not seen to be offensive to the community.
  • Hand made goods
  • Pre loved goods
  • Vintage and recycled clothing
  • Craft
  • Artwork and Jewellery
  • Trash and Treasure
  • Plant Trees and seedlings